Antique Store Inventory Software | 3 Best Systems in 2022

(Last Updated On: 10/07/2022)

Written by: Software Expert Hamza Shahid 

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Antique stores sell antiques that are purchased from auctions, dealers, and private sellers. The best antique store inventory software must be capable of managing antique product acquisition and pricing, which varies greatly based on the item’s age, condition, rarity, and collectability. Businesses that sell antiques can be as small as pop-ups at flea markets or as large as warehouses filled with thousands of items.

There are a number of reasons why antique stores are competitive with larger general retailers, including a wide selection of products, hard-to-find merchandise, and exceptional service. In order to keep track of the many unique items sold by antique and collectible stores, they need point of sale or retail management software.

In order to determine the best antique store inventory software, I reviewed three of the best, based on pricing, features, and user reviews. To come up with this top 3 antique store inventory software, I reviewed software options on Capterra, G2, and Trustpilot based on their features, pricing, and pros and cons.

Our Experts’ Choice MicroBiz Inventory Management Software
Microbiz POS The best antique store inventory software is MicroBiz. MicroBiz offers:

  • Email Marketing
  • Sales Commission
  • Accounts Receivable
  • Auto SKU Generator
  • Service Item History and Much More!

Get a Free Quote

Don’t have time to review all the products and features? Here’s a quick list of our recommended tools and guides for antique store inventory software: 

MicroBiz Cloud POS – The Best Antique Store Inventory Software Overall

Cashier Live POS – The Best Consignment Management Software for Antique Stores  

GiftLogic POS – The Best Non-Cloud Antique Store POS System

Buyer’s Guide

FAQs

Best Antique Store POS Systems

In the best antique store point of sale (POS) system, retail sales, consignment sales, and layaway sales can be rung up quickly and efficiently. It is important that you use software that allows you to manage consignors’ merchandise, unique inventory, and differential commissions as efficiently as possible. You need a solution that calculates mall fees, taxes, credit card fees, discounts, and other important financial details automatically. Choosing such software should include features for managing sales, inventory, payments, and commissions.

POS System  Software Subscription Fees  Payment Processing Rate 
Microbiz  Starting from $55/Month  Negotiable 
Cashier Live  Starting from $75/Month  Flat 2.7% per transaction 
GiftLogic  Starting from $1,295 one-time payment  Depends on your preferred payments processor

Antique Store Description

Antique shops (or antiques shops), are retail stores that specialize in selling antiques. Antique shops can be brick-and-mortar stores, or online shops as well. In addition to antique shops, antique malls also allow individual antique sellers to set up booths or stalls to display their personal or family items for sale. It is often located inside a former large retailer like a grocery store that has left or closed outright, which is a type of consignment shop. 

Typically, antique stores source their stock from auctions, estate sales, flea markets, garage sales, etc. It is common for antiques items to pass through multiple dealers before they reach a retail antiques store. By their very nature, these shops sell unique items and usually are willing to purchase items, even from individual sellers. Depending on the shop’s location and nature, the quality of these items may vary from very low to extremely high and expensive. In addition to antique shops specializing in furniture or jewelry, many of these shops stock a range of items. A few are online-only shops with no physical locations.

You may also be interested in some related business guides:

13 Best Retail POS Systems

How to Manage Multiple Location Retail Business

How to Buy Wholesale: The Complete Guide

Top 3 Antique Store Inventory Software 

To help you make the best decision for your antique store, we’ve rounded up the best 3 antique mall inventory software options.

  1. MicroBiz Cloud POS – The Best Antique Store Inventory Software Overall
  2. Cashier Live POS – The Best Consignment Management Software for Antique Stores  
  3. GiftLogic POS – The Best Non-Cloud Antique Store POS System

1.MicroBiz POS – The Best Antique Store Inventory Software Overall

MicroBiz POS

Since 1985, MicroBiz, based in Silicon Valley, has been developing retail software solutions to help single- and multi-store retailers operate more efficiently. Globally, MicroBiz has delivered software to tens of thousands of retailers.

MicroBiz antique POS system is designed for antique retailers of all sizes, ranging from small pop-ups to large warehouses. With this system, you’ll be able to keep track of all of your antique items, including photos and additional descriptions.

Independent retailers can use MicroBiz Cloud to manage inventory across multiple locations, ring up sales on iPads, PCs, or Macs, and integrate the software seamlessly with ecommerce solutions. This solution synchronizes online and in-store inventory, enabling retailers to view inventory at any time, no matter where they are. It is also compatible with online e-commerce platforms, such as Magento.

Salient Features

These are some of the features that make MicroBiz one of the best antique POS systems:

  • Accounting Integration
  • Alerts/Notifications
  • Barcode / Ticket Scanning
  • Commission Management
  • Cost Tracking
  • Customer Accounts
  • Customer History
  • Customizable Reports
  • Data Import/Export
  • Discount Management
  • Electronic Signature
  • Employee Management
  • Gift Card Management
  • Inventory Management
  • Inventory Optimization
  • Layaway Management
  • Multi-Channel Management
  • Multi-Location
  • Order Management
  • Ordering Automation

MicroBiz POSPros

  • Good design that saves time
  • Solid set of backend features
  • Cloud based network
  • Ease of accessibility

Cons

  • Magento plugin conflicts
  • Lack of automatic updates
  • No android or iOS app

Why Choose MicroBiz for Your Antique Store? 

MicroBiz is considered as the best antique store inventory software because it keeps track of each antique item you have in stock, with support for photos and additional item descriptions. Moreover, MicroBiz antique store POS system is capable of calculating the sales commission for each item sold. Furthermore, due to its cloud based nature it is suited for antique stores of all sizes, ranging from pop-up and small storefronts to large warehouses.

MicroBiz Pricing

MicroBiz offers a straightforward pricing structure, allowing you to see exactly what you are paying for. The provider does not require you to commit to long-term contracts. Again, you will be able to cancel, upgrade or change your subscription whenever you feel like. 

These are the two main software subscription plans you may choose for the MicroBiz Antique Store Inventory software:  

Single Store ($55/Mo)

This plan is priced at $55/month for the first register. It features support for unlimited users, and employees. It comes with free updates and free QBO Sync capabilities. For additional registers, you will be charged an additional $27.50/month each. 

Multi-Store ($80/Mo) 

Similar to the single-store plan, the $80/month price charged for the Multi-Store MicroBiz plan is for the first register. Each additional register will cost you an additional $27/.50month. In addition to the features and capabilities of the single store plan, this plan will offer you multi-location management capabilities.

MicroBiz Software Review on Trustpilot

2. Cashier Live POS – The Best Consignment Management Software for Antique Stores

CashierLive POSA Chicago-based company called Cashier Live has been developing point-of-sale software on the web since 2008 so local business owners can set up and upgrade their software instantly, easily, and quickly. Its dedication to constantly improving the product is evident in the latter.

The Cashier Live software is a web-based point-of-sale program that allows users to run sales reports, manage inventory, and ring up sales from a centralized location. Cashier Live antique POS features comprehensive inventory management, as well as consignment management. This allows small businesses to manage and track their antique stock more conveniently. Additionally, this solution is renowned for its easy-to-use staff management capabilities, such as employee hourly and salary tracking.

Salient Features

Other aspects that make Cashier Live stand out from some of the best antique store POS systems include:

  • Barcode / Ticket Scanning
  • Barcode/Label Management
  • Billing & Invoicing
  • Customer Relationship Management
  • Customer Accounts
  • Discount Management
  • Ecommerce Management
  • Electronic Signature
  • Email Marketing
  • Employee Management
  • Inventory Management
  • Loyalty Program
  • Multi-Location
  • Multi-Store
  • Order Management

Pros

  • Accept credit cards with integrated payment processing.
  • Users can easily add / remove products
  • Dashboard gives users a real time snapshot
  • Apps for iOS and Android are also available.
  • Helps retailers manage everything centrally as they expand into multiple locations.

Cons

  • Features and Integrations are very limited

Why Cashier Live? 

This antique store POS system specializes in using a live data importer to allow for instant uploading of products into the inventory. You can also easily add and manage all of your store inventory records. Cashier Live antique store inventory software offers comprehensive inventory management, including consignment management, which enables businesses to manage and track their antique inventory more efficiently. These features make Cashier Live as one of the best options for an antique store inventory management software.

Cashier Live Pricing 

If you choose the Standard plan of the antique retail POS system, you will be charged a monthly subscription fee of $75. A 14-day trial is available prior to this. In addition to unlimited registers and inventory items, this plan includes support for unlimited staff.

Cashier Live Review on Capterra

3. GiftLogic POS – The Best Non-Cloud Antique Store POS System

You should consider getting the GiftLogic antique store inventory software if you’re looking for the best on-premise software option.

GiftLogic Sales and Analytics Dashboard
GiftLogic Sales and Analytics Dashboard

Small businesses can use GiftLogic as a retail management solution. GiftLogic offers Point of Sale functionality, inventory management, customer management, and e-commerce integrations, along with Point of Sale functionality. GiftLogic is an on-premise solution, and is compatible with Windows operating systems. A third party vendor can also sell GiftLogic hardware.

There are many industries where GiftLogic is used by retailers, including apparel, furniture, home décor, jewelry, gift shops, and many others. With this POS module, you can integrate scales, barcode scanners and credit cards, verify the age of your customers, generate gift certificates, and manage gift cards. You can track your inventory, purchase orders, vendor database, and detailed inventory reports using the inventory application.

As part of the implementation process, GiftLogic helps import all customer, product, and vendor information to your new system. GiftLogic also offers premium features to complete your solution.

Salient Features

GiftLogic antique mall inventory software include:

  • Reporting/Analytics
  • View and track pertinent metrics
  • Forecasting
  • Inventory Management
  • Inventory Optimization
  • Order Management
  • Sales Reports
  • Customer Accounts
  • QuickBooks Integration 
  • Purchase Order Management
  • Barcode / Ticket Scanning
  • Barcoding/RFID
  • Check-in/Check-out
  • Commission Management
  • Cost Tracking
  • Customer Relationship Management
  • Discount Management

Pros

  • Very user friendly interface
  • Excellent staff support
  • Track purchases
  • Reward programs
  • Monitor sales distribution regularly

Cons

  • Ordering for items using purchase orders in the GiftLogic POS software is rather complicated.

Why one should choose GiftLogic POS?

GiftLogic POS is an ideal option for your antique store if you want on-premise antique store inventory management software. It means that it will also work if you don’t have an internet connection. It allows you to track customers, accept payments, run analytics, and manage the antique products inventory in your business. The software is designed to deliver fast, intuitive transaction processing experience and enhanced flexibility.

GiftLogic Pricing

As opposed to the best cloud-based antique POS systems, GiftLogic does not require monthly subscription fees. Instead, the provider only requires a one-time payment for the entire system. In this case, you will be required to make a one-time payment of at least $1,295.00 to get this system. 

GiftLogic Basic Subscription

First License

$199/month

PRO – Subscription

First License

$298/month

Add-Ons:
Additional Licenses

Pro Upgrade

$99 / month each

$99/month

$99 / month each

Included

 

Gift Logic ranks highly on consumer review websites
Gift Logic ranks highly on consumer review websites

CashierLive POS

Buyer’s Guide: Things You Need to Know Before Buying 

The antique store inventory software you choose for your business should be capable of managing the diverse inventory and handling sale transactions efficiently. In this regard, you will need an array of specialized tools, ranging from multi-location management to customer engagement 

Whether you own a pop-up store or a warehouse store, your preferred antique store POS software should help you outshine your competitors. Antique and collectible stores need a specialty POS solution that can accurately keep track of all the unique inventory items. 

While shopping for the best antique store POS system, here are some of the key features you need to consider: 

Unique Inventory Items 

Inventory Scanner

Get a system that allows for easy management of your vintage collections, with the ability to create as many collections as you desire. The leading specialty antique management software solutions allow you to customize various fields for each collectible item in stock.

Your preferred solution should support the inclusion of item images alongside their entry in the inventory database. This makes it easier for clerks in your store to identify the various inventory items while ringing up sales at the register. 

The various items making up the inventory in your store need to be tracked individually, from their initial acquisition to final sale and payment. In addition to tracking and evaluating such inventories, the software needs to have several other specialty capabilities, including: 

Item Tracking

Whether your inventory database is large or just limited, you will need a solution that makes tracking every piece in stock easy. In this regard, some of the leading antique mall POS solutions feature intuitive barcoding technologies. 

Assigning barcodes to the items allows for immediate tracking of their status at any given time, from their arrival and placement to their sale and departure from the store. With such a solution, you will only need to count your stock once and be done with it. The system automatically updates the inventory if an item is moved or sold. 

Asset Tracking

The system should also have easy-to-use asset tracking capabilities. These allow you to monitor all your assets in real-time, regardless of location and size. Your preferred antique store POS system should allow you to follow up with such aspects as transfers, returns, and purchases from a central hub. 

A system that couples features with a built-in scheduler will help you make the most of the employees’ time.

Inventory Deposition

The ownership of the various items in your resale store may change from time to time. You should get a solution that automatically changes the relevant inventory status when that happens. Again, the solution should be capable of sending necessary notifications to the concerned clients in real time. 

Inventory Authentication

customer shopping in an antique storeThe system should be able to cross-check the authenticity of the antique items you are acquiring against appropriate online data sources. This way, you can easily identify stolen, lost, or counterfeit items beforehand.

User Defined Fields

This capability makes it possible for antique stores and malls to keep track of data specific to sold products. This is especially true for items that sell as unique or are just one-of-a-kind antique pieces. The system should allow you to use barcodes with price labels for items that do not come with UPC codes. 

Customer Payment Calculation

Whenever you sell an item in your antique store, the POS system should keep track of the sale amount and date. It should also automate the calculation of the total remittance amount to the respective customer(s) and the store percentage. 

Sales Commission

The antique mall inventory management software should be capable of calculating the sales commissions for each sale. In addition to that, this system may determine the commissions based on the gross profit or the amount of each sale.

You can also gauge productivity with a system that measures employee performance based on commissions.

Customer History

Prevent and settle disputes in your antique store using the right customer history tracking tools. To begin with, the antique mall POS software solution you get should be capable of maintaining accurate, time-stamped transaction records. 

In addition to transactions, the system should automatically maintain records of customer visits, correspondence, and phone calls associated with each customer. 

IRS Form Support

Depending on the regulations and requirements in your state, you may need to generate and fill relevant IRS forms for larger cash transactions. For instance, you may be required to file IRS form 8300 for cash transactions exceeding $10,000. 

As such, the best antique store POS system should be capable of generating and printing such forms whenever you need them. Most of the leading antique POS solutions will flag the transaction and automatically generate the IRS forms that need to be filled. With such a system, you will never have compliance problems in your business.

Final Thoughts

Inventory tracking and auditing are some of the key concerns in an antique store. In addition, your preferred software should securely collect and store customer information, and feature accounts payable/receivable capabilities. 

Like the three solutions reviewed above, you should get a system that helps you comply with IRS Form requirements and Anti-Money Laundering (AML) regulations. Whether you are just starting out or managing an established antique mall, this guide will help you choose the best antique POS system. 

There are some antique store inventory software to choose from, but the ideal system for your business might not be the right system for another store. The main factors you should consider when choosing a POS system for your antique store inventory software are your budget, your business’s unique needs, and the type of inventory system you want to use. If you are replacing another POS system, you might want a system that can use your existing POS hardware and/or import inventory from your previous system.

Keeping all the antique mall inventory software under consideration, our experts have declared MicroBiz as the premier antique store inventory software. Get a free quote here

Frequently Asked Questions

Is owning an antique store profitable? 

Owning an antique store certainly isn’t a quick path to being wealthy, but reputable antique stores can make upwards of $60,000 annually.

What is the most popular antique item?

The most sought after antique items by far are vases and jewelry.

What is the best system for antique store inventory management software?

MicroBiz inventory system works well as a barcode inventory system, while GiftLogic is a more basic POS that will work well without the internet.

What is an antique store?

Antique shops are retail stores specializing in antiques. They can be found either locally or online, with the advent of the Internet.

What are some of the best antique store inventory software?

The best antique store inventory software are:

  1. MicroBiz
  2. Cashier Live
  3. GiftLogic
  4. Tower Systems
  5. Simple Consign
  6. Antique Mall Software

Top 3 are the best choices. 

Is your data with Cashier Live safe?

POS systems like Cashier Live are among the most secure in the world. Their PCI Service 1 accreditation and data security audits take place on a regular basis.

Who should use GiftLogic POS Inventory Software?

The GiftLogic point of sale system is designed to help all retail businesses, especially antique stores. GiftLogic provides business-changing advantages other Point of Sale Systems can’t match, with full inventory control and a comprehensive reordering system. Don’t you want to experience GiftLogic for yourself?